TradesPilot logoTradesPilot
AI-powered back office for trades

The AI back office for small contractors

TradesPilot turns your notes and photos into professional estimates, audits your scope for forgotten items, finds local materials, and manages every job from change orders to warranties — so you spend less time on paperwork and more time on the tools.

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14-day free trial · No credit card required

TradesPilot · Dashboard
12
Open estimates
7
Active jobs
$4.2k
Unpaid
Revenue this month +18%
Kitchen reno – Acme Co.$1,250
Bathroom tile – J. Smith$1,250
Deck repair – Parkside$1,250

The paperwork tax on small trades

Running a trade business shouldn't mean running a paperwork business. TradesPilot takes the busywork off your plate.

Estimates take too long
Hand-writing quotes eats your evenings and slows down your wins.
Jobs slip through the cracks
With no system to track them, scheduled work gets missed.
Invoices get messy
Chasing payment turns into a guessing game you always lose.

Everything in one place

AI estimate generation
Describe the job in plain words — get line items, labor, and materials in seconds.
AI scope auditor
Before you send, TradesPilot checks for forgotten items — disposal, prep, trim, waterproofing.
Pricing intelligence
“What should I charge?” suggestions tuned to your rates and history.
Material finder
Search local suppliers for stock and pricing right from the assistant.
Jobs & calendar
See every scheduled job in a clean weekly calendar view.
Customers
Keep contacts, history, and notes in one organized place.
Invoices
Turn approved estimates into invoices and track what's paid.
Follow-ups
Automated reminders so nothing falls through the cracks.

From voice note to invoice in four steps

No training, no setup marathon. Just describe the work and let TradesPilot do the rest.

STEP 1
Speak or type
Describe the job in plain words and add a few photos.
STEP 2
AI builds the estimate
Line items, labor, materials, and markup generated in seconds.
STEP 3
Send it
Deliver a clean, professional quote to your customer.
STEP 4
Convert
Turn approved estimates into jobs and invoices in one click.

“TradesPilot cut my estimating time from hours to minutes. I close more jobs because my quotes look professional — and I never forget to follow up.”

ME
Mike R.
Flooring Contractor
Job Command Centre

Every job, fully managed in one place

Once the estimate is approved, TradesPilot becomes your project hub — track changes, time, costs, photos, and warranties without juggling separate apps.

Change orders
Document scope changes and extra work with approval tracking and automatic cost adjustments.
Time tracking
Log labor hours per worker per day — see actual vs. estimated labor at a glance.
Expense tracking
Record material costs and vendor receipts against each job to monitor real-time profit.
Job photos
Organize before, during, and after photos to document progress and protect yourself.
Warranties
Issue and track warranties on completed work with automatic expiry monitoring.
Live profit margin
See estimated vs. actual profit on every job as costs and hours roll in.

Built for the way trades actually work

AI estimates
From voice note to professional quote in under a minute.
AI scope auditor
Catches forgotten line items before you send — no more margin leaks.
Pricing intelligence
Learns your rates and past margins to suggest the right price.
Automated follow-ups
Reminds you to chase estimates, invoices, and leads — automatically.
14-day free trial

Simple pricing that pays for itself

One less estimate's worth of time covers a whole year. Start free, upgrade when you're ready.

Pro Monthly
$19/month
Billed monthly. Cancel anytime.
Start free trial
  • Unlimited AI estimates
  • AI scope auditor
  • Pricing intelligence
  • Material finder
  • Customers, jobs & invoices
  • Change orders, time & expenses
  • Job photos & warranties
  • Follow-up reminders
Best value
Pro Annual
$190/year
≈ $15.83/month — save 2 months.
Start free trial
  • Everything in Pro Monthly
  • Priority AI estimates & scope audits
  • Save 2 months vs monthly
  • Email support
  • All future features

Frequently asked questions

TradesPilot is an AI-powered back office for small contractors — it generates estimates from your notes and photos, schedules jobs, manages customers, and tracks invoices.